BIS Certification Documents Checklist: 25+ Documents You Need [2026]

Missing one document can delay your BIS certification by 4-8 weeks. This checklist covers every document you need for CRS, ISI, and FMCS applications in 2026 | with format requirements, common rejection reasons, and scheme-specific differences. Built from official BIS checklists, application forms, and the latest 2026 guidelines.

Critical Update: Forms Changed in 2026

Before you start collecting documents, know the current forms. For ISI (Scheme I): the application is Form V plus Annexure I (self-evaluation report). Old checklists mentioning "Form VI" for ISI are outdated. For CRS: Form I is the new-licence application, not the old "online generated Form VI." For FMCS: From 1 June 2026, only online portal applications are accepted | hard-copy submissions are no longer processed.

Company Documents

Document	CRS	ISI	FMCS	Format
Certificate of Incorporation / Legal Status Proof	Yes	Yes	Yes	Self-attested; foreign docs: add certified English translation
Registered Office / Factory Address Proof	Yes	Yes	Yes	Government-issued document showing address + manufacturing activity
PAN Card	Conditional	Conditional	Conditional	Self-attested KYC copy for signatory
GST Registration Certificate	Conditional	Conditional	Conditional	Self-attested download; principal place of business must match
IEC (Import Export Code)	Conditional	Conditional	Conditional	DGFT copy; only if importer role is relevant
MSME/Udyam Certificate	Conditional (for concessions)	Conditional (for concessions)	No	Current year Udyam portal certificate

Factory Documents (ISI & FMCS)

Factory documentation is critical for ISI and FMCS applications where BIS physically inspects the manufacturing premises. CRS does not require factory inspection, but you still need to prove manufacturing activity at the declared address.

Document	CRS	ISI	FMCS	Scrutiny Trigger
Factory Layout / Floor Plan	No (address proof only)	Yes	Yes	Layout doesn't show manufacturing area, storage, or testing lab
List of Machinery & Equipment	Conditional	Yes	Yes (Form I)	Process flow mentions ops but machinery list doesn't support them
Quality Control Manual / QAP	Conditional	Yes	Yes	Generic ISO manual instead of product-specific QAP
Test Equipment List + Calibration Certs	Conditional	Yes	Yes (Form II)	Expired calibrations; equipment not traceable to list
In-House Lab Details / Outsourcing Agreement	Conditional	Yes	Yes	No consent letter for outsourced tests
QC Personnel List + Qualifications	Conditional	Yes	Yes	QC staff are consultants only, not permanent employees
ISO 9001 Certificate (if held)	Support only	Support only	Support only	Does not replace product certification
Factory Licence / Pollution Consent	Conditional	Conditional	Conditional	Expired or address differs from application

Product & Technical Documents

Document	CRS	ISI	FMCS	Key Requirement
Technical Specification / Datasheet	Yes	Product-manual driven	Conditional	Ratings must match test report and IS standard
BOM / Component List (CCL)	Yes	Product-manual driven	Conditional	Component brand/model/rating must be complete
PCB Layout / Circuit Diagram	Yes (electronics)	Conditional	No (usually)	Must match tested hardware; legible scans only
User Manual / Instruction Booklet	Yes (electronics)	Conditional	Conditional	Must match tested product; include e-label access instructions
Product Photos (Front, Back, Label, Packaging)	Strongly recommended	Conditional	Conditional	Label on file must match label on sample
Label Details (BIS Mark + IS No + Licence No)	Yes	Yes	Yes	BIS mark, IS number, licence number, website reference all required
Critical Component List + Supplier Details	Yes (electronics)	Product-manual driven	Conditional	Safety-critical components must be registered as tested

Application Forms by Scheme

ISI / Scheme I Forms

Form V: Application for new licence (online via Manakonline)
Annexure I: Self-evaluation cum verification report
Product manual / SIT: Specifies test equipment, sampling, scope (pull for your IS number)
Authorisation letter: Required if signatory is not CEO/MD
Brand authorisation: If using a brand owned by another party

CRS / Scheme II Forms

Form I: Application for new licence (portal-generated)
Form II: Undertaking for test report (company letterhead)
Form III (A/B/C): Affidavit cum undertaking (Rs 100 stamp paper, notarised)
Form IV: AIR nomination (for foreign applicants)
Brand registration certificate or authorisation letter
CEO/MD/Head authorisation for the person filing Form I
AIR signatory authorisation + ID card (for foreign applicants)

FMCS Forms

Form V: Application
Form VI: AIR nomination (manufacturer letterhead, signed + accepted by AIR)
Form IX: Agreement (Rs 100 stamp paper, attested by Notary Public)
Form X: Indemnity Bond (Rs 100 stamp paper, attested by Notary Public)
Form XI: Performance Bank Guarantee (USD 10,000 via Indian bank)
Form I: Manufacturing machinery declaration
Form II: Testing equipment declaration
AIR legal status, identity, nationality, address, and contact details

Format & Notarisation Rules

What Must Be Notarised

CRS Form IIIA/B/C: Rs 100 non-judicial stamp paper, duly notarised
FMCS Form IX (Agreement): Rs 100 stamp paper, attested by Notary Public
FMCS Form X (Indemnity Bond): Rs 100 stamp paper, attested by Notary Public
Most other documents: self-attested signed + stamped copies are sufficient

Digital vs Physical Submission (2026)

ISI / Scheme I: Online only through Manakonline | all payments online
FMCS: Online only from 1 June 2026 | hard copies no longer accepted
CRS: Hybrid | online application, but some pages still reference posting original affidavits by mail. Follow the live CRS portal instructions.

Foreign Documents

Documents not in Hindi or English need a certified translation. Foreign public documents (factory registration, corporate extracts) should be locally notarised, translated, and apostilled/legalised for the country of origin. BIS does not publish a blanket apostille rule, but apostille is the Hague Convention standard for cross-border acceptance of public documents.

Quick Reference: Document Checklist by Scheme

Document Category	CRS	ISI	FMCS	Count
Company Legal Documents	3-5 docs	3-5 docs	4-6 docs	~5
Factory & Manufacturing	1-2 docs	5-8 docs	5-8 docs	~7
Product & Technical	5-7 docs	3-5 docs	3-5 docs	~5
Application Forms	4-5 forms	2-3 forms	5-7 forms	~5
Test Reports & Lab	Test report only	Test report + lab docs	Test report + lab docs	~2
TOTAL	13-19 docs	13-21 docs	17-26 docs	~18 avg

Pro tip: Keep one PDF per document. Use consistent naming: SCHEME_Client_FactoryCity_Product_ISNo_DocName_YYYYMMDD_v1.pdf. Never combine multiple documents into one file. Always pull the relevant product manual for your exact IS number before finalising the list | product manuals can add scheme-specific or standard-specific requirements not in the generic checklists.

Need help collecting the right documents? Our verified BIS consultants can review your document pack and ensure everything is correct before you file | saving you weeks of back-and-forth with BIS.